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Who we are


Registration department is a unit/department of Collectorate functioning under the Deputy Commissioner (DC) of Latehar.  It collects revenue by way of stamp duty and registration fee on various types of instruments. It also registers societies, firms & marriages. The department also procures, stores, distributes various types of stamps -judicial as well as non judicial at the district level. The registration department has a District Registrar, District Sub Registrar, Sub Registrar etc at the district and sub-district levels.




The statutory basis of the department is the registration act of 1908 which provides for a legal framework relating to the registration of documents and the overall administrative framework for registration establishments.
Registration is the process of recording a copy of a document, transferring the title in immovable property in the office of the Registrar. Registration acts as proof that a transaction has taken place. The registration of a document serves as a notice of the transaction to the persons affected by the transaction. Registration also serves as an implied notice to any person subsequently acquiring interest in the property, covered by the registered document. When a document which is compulsorily to be registered, is not registered, it fails to confer any title given by the document.  
The real purpose of registration is to ensure that every person dealing with property, for which compulsory registration is required. Through registration, one can confidently rely on the statement contained in the register, as being a full and complete account of all transactions by which the title may be affected. A certificate of Registration is mere evidence that a document has been registered. It is not proof that it has been executed.
When the execution of a document is directly in dispute between two parties, the fact that the document is registered is not sufficient to prove its genuineness. Registration does not automatically dispense with the necessity of independent proof that the document was executed.
Registration is done after the parties execute the document. The agreement should be registered with the Sub-Registrar under the provisions of the Indian Registration Act, 1908 within four months from the date of execution of the document. However, if, due to any unavoidable circumstances, the document is not registered within the time limit, then the document can be registered only on making an application to the Sub-Registrar within a further period not exceeding four months and on payment of appropriate fine..


What we do


 Through the registration department, the following functions are being carried out at the district level.

    • Sale of stamp paper
    • Valuation of property for fixing stamp value for registration of land deed
    • Registration of land deed
    • Charging fee for registration of documents
    • Registration of any documents
    • Registration of marriage, societies

    Various steps and stages in registration of documents


     Step:1: First, the market value of the property is taken into consideration for purpose of stamp value calculation. Under no condition, the value of stamp shall not be lower than the minimum valuation determined by the Government under Bihar Stamp-(Prevention of Undervaluation of Instruments) Rule 1995.
    Step:2: Citizen purchases stamp paper either from District Treasury or from local stamp vendors.
    Step 3:The legal registration document and certificates to be enclosed with the document are prepared. Duplicate copy of the document is also attached with the document to be retained by the office as records.
    Step 4:These documents are presented to the Sub-Registrar of the jurisdiction.
    Step 5:The Sub-Registrar scrutinizes the documents, reviewing the valuation of the property, calculation of stamp duty, registration Fees & miscellaneous fees if applicable. Payment of deficit stamp duty, if any, is required.
    Step 6:Final document certified by the citizen before the Sub-Registrar and two witnesses.
    Step 7:Copies are posted to 2 indexes (by name and property) and accounts and reports.
    Step 8:The document is returned to the citizen

    Legal framework of Registration Department


    Registration of document on changes in ownership and transactions involving immovable property is governed by the Indian Stamp Act of 1899. Deeds of various kinds are required by law to be written on stamp paper of prescribed value. Certain transactions require a fixed duty.
    For others, the ad valorem method is used, whereby the stamp duty is a percentage of the property value or loan that is the subject of the instrument. The ad valorem method ensures that inflation will not erode the value of stamp revenues.

    Legal framework of Registration Department


    The Jharkhand Automated Registration System (JARS) is designated to eliminate the deficiencies in the conventional registration system by introducing electronic delivery of all registration services. JARS is initiated to meet the following key objectives:

    • Cost reduction
    • Transparency
    • Immediate delivery of documents
    • Increased facilities to all the stakeholders
    • Demystify the registration process
    • Bring speed, efficiency, consistency and reliability substancially improve the citizen interface.

    Under this system, Registration department introduced a transparent system of valuation of properties, easily accessible to citizens.  It replaced the manual system of copying and filing of documents with a sophisticated document management system using imaging technology
    Since 75% of the documents in Jharkhand is for Encumbrance Certificates (ECs) and certified copies relate to agricultural properties, it benefits the rural farming community. Agriculturists would also benefit from a possible link-up of the JARS network with the rural bank network, which would enhance the efficiencies of the rural credit services by eliminating the need for paper-based procedures. The Registration Act of 1908, provide for the following:

    • Document registration and copying may be completed with the aid of electronic devices like computers, scanners and CDs; and copies may be preserved and retrieved with the same tools.
    • Copies of documents registered and stored electronically, retrieved, printed and certified by the sub-registrar shall be received as legal documents.

    Legal framework of Registration Department


      Availability of Stamps / Stamp Papers


      Traditionally the Stamp Vendors were the only ones appointed to vend stamp / stamp papers to the public. The activities of these vendors are supervised and regulated by the District Registrars and assisted by District Treasury Officer. Of late the General Post Offices (GPOs) have also been authorized to vend stamps through their counters and efforts are on to regularize the vending through Nationalized banks.

      Who is responsible for registration department in Latehar?


      Registration is carried out at the office of the District Sub-Registrar at the district level, Sub Registrar at the  mufassil level.  
      Website of Registration Department: The registration department portal is called e-Nibandan and the web link is given below.

      This portal is intended to provide various utility services related with the different functions of the Registration Department and registry processes like- Stamp Duty Calculation, Objectionable lands Search, Online availability of Non-Encumbrance certificate, copy of deeds etc.





Lathear District Official Website

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